Why Shred

Why Shred? It’s the Law.

Today, most firms and businesses have security programs in place to guard against identity theft and protect corporate information. The field of healthcare faces the new Federal HITECH law, which places extremely heavy fines for Data Breaches. Both your employees and your clients hold a legal right to expect you to take precautions with their personal proprietary information.

A firm faces their greatest risk when confidential records have left their grounds to be destroyed. They cannot control what they no longer have in their possession. The U.S. Supreme Court has ruled that once records are placed in a dumpster you no longer have ownership, therefore they become public property and anyone has legal rights to access them. Confidential records that have been tossed into a dumpster or transferred to a recycler are fair targets for the media looking for a headline or a thief seeking to steal proprietary information, technology, or personal identities.

To be direct, secure on-site destruction of confidential records is an essential step in developing a Court Defensible Risk Mitigation policy for your firm. Colorado Document Security cost less and is friendlier than a defense attorney. Anyone can take a large piece of paper and turn it into smaller pieces of paper, we are much more. We want to be your compliance partners by providing assistance with contracts, policies, and procedures, Business Associate Agreements, employee training, consultation and evaluation of current practices. At Colorado Document security we are familiar with the rules and measures necessary to meet the special compliance issues of your industry.

The case for On-Site shredding is clear, since you are liable for the records until they are shredded.
Imagine if the truck rolled on the way to the shredding site!

HEALTH INSURANCE PORTABILITY and ACCOUNTABILITY ACT (HIPAA) – Passed in 1996 originally stated that Protected Health Information (PHI) had to be protected, it did not specify destruction.

HEALTH INFORMATION TECHNOLOGY for ECONOMIC and CLINIC HEALTH (HITECH) – Effective since February 2011 it implemented several changes to HIPAA including mandatory fines, data breach notification rules, mandatory investigations, a new Business Associates Agreement, and destruction policies.

GRAMM-LEACH-BLILEY ACT (GLB) – Places significant restrictions on the use of customer information by those in the financial industry. These restrictions recognize that non-public personal, financial, and health information must be safeguarded and include proper disposal procedures.

FACTA 2003 – This new Federal Act will place new regulations on the management of credit information. In developing the regulations for this act the Federal Trade Commission has defined that the “proper disposal” of credit information now will be shredding.

Check 21 – On October 28, 2004, banks will now be able to start truncating checks via an imaging program. After awaiting the 45 Day Recredit policy, banks will now have more confidential records of third parties to destroy. Do you want a bank to send off your check to be recycled or shredded by a third party, sometime somewhere?

Environmental Stewardship
For Every Ton of Paper Recycled You Save:

  • 17 trees.
  • 7000 gallons of water.
  • 84 gallons of oil.
  • 4100 kilowatts of energy (enough to power the average American home for 6 months).
  • Three cubic yards of limited landfill space.
  • 60 pounds less of air pollutants (carbon dioxide).

If your firm needs to develop a Court Defensible Policy for record management, call us for assistance. We would be happy to contribute in developing your policy and procedures that meet the special compliance issues of your industry.